Executive Assistant / Office Manager
We have an opportunity for a highly skilled, personable, meticulous, and self-sufficient Executive Assistant/Office Manager. The successful applicant will have a central role in supporting the CEO in delivering success to our fast-moving business. This role is a permanent, full time position based on-site at our offices in Edinburgh.
Our company is rapidly growing, with a culture based on teamwork, curiosity and innovation. You’ll be based full time at our Edinburgh offices.
We are looking for problem-solvers and team players who are open to new challenges on a day-to-day basis.
Arrange internal/external meetings as required
Set agendas, minute take (as required), follow up on action logs with all stakeholders
Mailbox management for the CEO, responding to emails on their behalf when directed
Manage personal and business travel as required
Act as first point of contact for head office and field all incoming calls
Ensure all facilities and maintenance issues are dealt with in a timely manner
Build good relationships with all supplier contacts
Work with IT to ensure all staff have the correct equipment to carry out their job
Managing business suppliers and contracts i.e., cleaners, security, insurances, etc.
Complete stocktake of office and operational supplies and order when necessary,
Implementation and development of office policies and processes
Manage and review Health & Safety and Environmental and Sustainability records and files, ensuring compliance and acting as key contact for audits
Organise and manage the delivery of customer focused events, corporate hospitality, and staff activities, ensuring materials and equipment are sourced and delivered to timelines
Work with Procurement as needed produce to POs and place orders
Complete logistics tasks as needed by creating customs invoices and ensuring shipping procedures are followed correctly
Assist with travel bookings for other members of staff as required
Qualifications and experience
3 years+ experience in an Executive Assistant or Office Manager role
Strong written and verbal communication skills
Positive, professional and approachable client-facing manner
Team player who can work independently and within a team
Microsoft Office skills
Strong organisational skills
Right to work full time permanently in the United Kingdom